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Event Planner Checklist
All events for these facilities must be booked through the online booking form. These events include practices, games, and tournaments.
9/10 League Games
– Officials will be assigned for BASKETBALL by the coach in charge of the league in consultation with the Athletic Administrator. VOLLEYBALL home games are the coaches responsibility.
– Minor officials (time and score keepers) are the coaches responsibility
– Set up score clock, benches, nets, hoops, basketballs, pens, score sheets, and bleachers. For help talk to the PE staff in advance.
– Take down clean up and return all equipment to the appropriate places when your game is finished.
– Scores communicate your score with the Athletic Director
Senior B League/Exhibition Games
– The league schedule will be made by coaches involved in the league.
– Basketball Officials will be assigned by the PA and Area assigner Jackie Packet. Email a copy of your home games to the Athletic Director & Jackie at the beginning of the season. jmpacket@gmail.com
– Volleyball Officials will be the responsibility of the coach for that league
– Minor officials (time and score keepers) are the coaches responsibility
– Set up score clock, benches, nets, hoops, basketballs, pens, score sheets, and bleachers. For help talk to the PE staff in advance.
– Take down clean up and return all equipment to the appropriate places when your game is finished.
– Scores communicate your score with the Athletic Director and the league scheduler
Senior Exhibition Games
– Basketball Officials will be assigned by the PA and Area assigner Jackie Packet. Email a copy of your home games to the Athletic Director & Jackie at the beginning of the season. jmpacket@gmail.com
– Volleyball Officials will be the responsibility of the coach
– Minor officials (time and score keepers) are the coaches reponsibility
– Set up score clock, benches, nets, hoops, basketballs, pens, score sheets, and bleachers. For help talk to the PE staff in advance.
– Take down clean up and return all equipment to the appropriate places when your game is finished.
– Scores communicate your score with the Athletic Director.
Tournaments
Tournament Date & Draw– book your tournament date (s) through the online booking form under gyms. Email a copy of your tournament date (s) and draw to the Athletic Director at the beginning of your season.
Officials – The athletic director will send your draw to the officials assigner. The officials assigned will be communicated to you by the athletic director. That’s why it’s critical for you to communicate your draw with the Athletic Director.
Minor Officials – You are responsible to find score and time keepers for each game. A helpful idea would be assigning games to your players.
Gate Workers – You must charge a gate at your tournament. Schedule workers for shifts throughout the weekend. The source of workers for this is parents/guardians of your athletes. Click here for the admission sheet. Contact Janet about a float, money box and stamp. At the completion of your tournament submit the money to Janet using a deposit form found in the main office work room.
Weekend Pass
Plaques/Medals – Email the number of plaques and the name of your tournament at the beginning of the season (1 month in advance) to the Athletic Director.
Set Up/Take Down – It is your team’s responsibility for set-up and clean-up for your tournament. It is a good idea to make your players responsible for hosting their tournament. Make sure to contact the PE department if your tournament starts before the conclusion of the school day. If you need help with set up contact to the PE department in advance and they will be more than willing to help you out. At the conclusion of your event leave the bleachers out and pick up all big garage items. The maintenance staff will mop the bleachers and then return them to their wall position.
CPAC Volleyball Set Up
CPAC & Red Gym Basketball Set Up
Signage – Touranament draws can be printed out in banner form. Email Jasmine Folmer a word document in advance (1 week) and she will print it out for you. Officials Room and Gate signs are available in the CPAC office.
Media – The Athletic Director will communicate with the local media about all Carlton Athletic Events. If you want extra coverage of an athlete, a team or the event please contact the Athletic Director with that information in advance.
Twitter – Use the Carlton Twitter page to post results throughout your event. The username and password are available from the Athletic Director or Athletic Administrator. Free lessons can be scheduled with the Athletic Director. Click here for an information sheet.[/vc_column_text][/vc_column][/vc_row]